Article 5. Privacy of Pupil Records - California Education Code Section 49076
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California Laws > Education Code > Article 5. Privacy of Pupil Records - California Education Code Section 49076
49076. (a) A school district shall not permit access to pupil
records to a person without written parental consent or under
judicial order except as set forth in this section and as permitted
by Part 99 (commencing with Section 99.1) of Title 34 of the Code of
(1) Access to those particular records relevant to the legitimate
educational interests of the requester shall be permitted to the
(A) School officials and employees of the school district, members
of a school attendance review board appointed pursuant to Section
48321 who are authorized representatives of the school district, and
any volunteer aide, 18 years of age or older, who has been
investigated, selected, and trained by a school attendance review
board for the purpose of providing followup services to pupils
referred to the school attendance review board, provided that the
person has a legitimate educational interest to inspect a record.
(B) Officials and employees of other public schools or school
systems, including local, county, or state correctional facilities
where educational programs leading to high school graduation are
provided or where the pupil intends to or is directed to enroll,
subject to the rights of parents as provided in Section 49068.
(C) Authorized representatives of the Comptroller General of the
United States, the Secretary of Education, and state and local
educational authorities, or the United States Department of Education'
s Office for Civil Rights, if the information is necessary to audit
or evaluate a state or federally supported educational program, or in
connection with the enforcement of, or compliance with, the federal
legal requirements that relate to such a program. Records released
pursuant to this subparagraph shall comply with the requirements of
Section 99.35 of Title 34 of the Code of Federal Regulations.
(D) Other state and local officials to the extent that information
is specifically required to be reported pursuant to state law
adopted before November 19, 1974.
(E) Parents of a pupil 18 years of age or older who is a dependent
as defined in Section 152 of Title 26 of the United States Code.
(F) A pupil 16 years of age or older or having completed the 10th
(G) A district attorney who is participating in or conducting a
truancy mediation program pursuant to Section 48263.5, or Section
601.3 of the Welfare and Institutions Code, or participating in the
presentation of evidence in a truancy petition pursuant to Section
681 of the Welfare and Institutions Code.
(H) A district attorney's office for consideration against a
parent or guardian for failure to comply with the Compulsory
Education Law (Chapter 2 (commencing with Section 48200)) or with
Compulsory Continuation Education (Chapter 3 (commencing with Section
(I) (i) A probation officer, district attorney, or counsel of
record for a minor for purposes of conducting a criminal
investigation or an investigation in regards to declaring a person a
ward of the court or involving a violation of a condition of
(ii) For purposes of this subparagraph, a probation officer,
district attorney, and counsel of record for a minor shall be deemed
to be local officials for purposes of Section 99.31(a)(5)(i) of Title
34 of the Code of Federal Regulations.
(iii) Pupil records obtained pursuant to this subparagraph shall
be subject to the evidentiary rules described in Section 701 of the
Welfare and Institutions Code.
(J) A judge or probation officer for the purpose of conducting a
truancy mediation program for a pupil, or for purposes of presenting
evidence in a truancy petition pursuant to Section 681 of the Welfare
and Institutions Code. The judge or probation officer shall certify
in writing to the school district that the information will be used
only for truancy purposes. A school district releasing pupil
information to a judge or probation officer pursuant to this
subparagraph shall inform, or provide written notification to, the
parent or guardian of the pupil within 24 hours of the release of the
(K) A county placing agency when acting as an authorized
representative of a state or local educational agency pursuant to
subparagraph (C). School districts, county offices of education, and
county placing agencies may develop cooperative agreements to
facilitate confidential access to and exchange of the pupil
information by email, facsimile, electronic format, or other secure
means, if the agreement complies with the requirements set forth in
Section 99.35 of Title 34 of the Code of Federal Regulations.
(L) A pupil 14 years of age or older who meets both of the
(i) The pupil is a homeless child or youth, as defined in
paragraph (2) of Section 725 of the federal McKinney-Vento Homeless
Assistance Act (42 U.S.C. Sec. 11434a(2)).
(ii) The pupil is an unaccompanied youth, as defined in paragraph
(6) of Section 725 of the federal McKinney-Vento Homeless Assistance
Act (42 U.S.C. Sec. 11434a(6)).
(M) An individual who completes items 1 to 4, inclusive, of the
Caregiver's Authorization Affidavit, as provided in Section 6552 of
the Family Code, and signs the affidavit for the purpose of enrolling
a minor in school.
(N) (i) An agency caseworker or other representative of a state or
local child welfare agency, or tribal organization, as defined in
Section 450b of Title 25 of the United States Code, that has legal
responsibility, in accordance with state or tribal law, for the care
and protection of the pupil.
(ii) The agency or organization specified in clause (i) may
disclose pupil records, or the personally identifiable information
contained in those records, to an individual or entity engaged in
addressing the pupil's educational needs, if the individual or entity
is authorized by the agency or organization to receive the
disclosure and the information requested is directly related to the
assistance provided by that individual or entity. The records, or the
personally identifiable information contained in those records,
shall not otherwise be disclosed by that agency or organization,
except as provided under the federal Family Educational Rights and
Privacy Act (20 U.S.C. Sec. 1232g), state law, including paragraph
(3), and tribal law.
(2) School districts may release information from pupil records to
(A) Appropriate persons in connection with an emergency if the
knowledge of the information is necessary to protect the health or
safety of a pupil or other persons. Schools or school districts
releasing information pursuant to this subparagraph shall comply with
the requirements set forth in Section 99.32(a)(5) of Title 34 of the
Code of Federal Regulations.
(B) Agencies or organizations in connection with the application
of a pupil for, or receipt of, financial aid. However, information
permitting the personal identification of a pupil or his or her
parents may be disclosed only as may be necessary for purposes as to
determine the eligibility of the pupil for financial aid, to
determine the amount of the financial aid, to determine the
conditions that will be imposed regarding the financial aid, or to
enforce the terms or conditions of the financial aid.
(C) Pursuant to Section 99.37 of Title 34 of the Code of Federal
Regulations, a county elections official, for the purpose of
identifying pupils eligible to register to vote, or for conducting
programs to offer pupils an opportunity to register to vote. The
information shall not be used for any other purpose or given or
transferred to any other person or agency.
(D) Accrediting associations in order to carry out their
(E) Organizations conducting studies for, or on behalf of,
educational agencies or institutions for purposes of developing,
validating, or administering predictive tests, administering student
aid programs, and improving instruction, if the studies are conducted
in a manner that will not permit the personal identification of
pupils or their parents by persons other than representatives of the
organizations, the information will be destroyed when no longer
needed for the purpose for which it is obtained, and the organization
enters into a written agreement with the educational agency or
institution that complies with Section 99.31(a)(6) of Title 34 of the
Code of Federal Regulations.
(F) Officials and employees of private schools or school systems
where the pupil is enrolled or intends to enroll, subject to the
rights of parents as provided in Section 49068 and in compliance with
the requirements in Section 99.34 of Title 34 of the Code of Federal
Regulations. This information shall be in addition to the pupil's
permanent record transferred pursuant to Section 49068.
(G) (i) A contractor or consultant with a legitimate educational
interest who has a formal written agreement or contract with the
school district regarding the provision of outsourced institutional
services or functions by the contractor or consultant.
(ii) Notwithstanding the authorization in Section 99.31(a)(1)(i)
(B) of Title 34 of the Code of Federal Regulations, a disclosure
pursuant to this subparagraph shall not be permitted to a volunteer
or other party.
(3) A person, persons, agency, or organization permitted access to
pupil records pursuant to this section shall not permit access to
any information obtained from those records by another person,
persons, agency, or organization, except for allowable exceptions
contained within the federal Family Educational Rights and Privacy
Act (20 U.S.C. Sec. 1232g) and state law, including this section, and
implementing regulations, without the written consent of the pupil's
parent. This paragraph shall not require prior parental consent when
information obtained pursuant to this section is shared with other
persons within the educational institution, agency, or organization
obtaining access, so long as those persons have a legitimate
educational interest in the information pursuant to Section 99.31(a)
(1) of Title 34 of the Code of Federal Regulations.
(4) Notwithstanding any other law, a school district, including a
county office of education or county superintendent of schools, may
participate in an interagency data information system that permits
access to a computerized database system within and between
governmental agencies or school districts as to information or
records that are nonprivileged, and where release is authorized as to
the requesting agency under state or federal law or regulation, if
each of the following requirements is met:
(A) Each agency and school district shall develop security
procedures or devices by which unauthorized personnel cannot access
data contained in the system.
(B) Each agency and school district shall develop procedures or
devices to secure privileged or confidential data from unauthorized
(C) Each school district shall comply with the access log
requirements of Section 49064.
(D) The right of access granted shall not include the right to
add, delete, or alter data without the written permission of the
agency holding the data.
(E) An agency or school district shall not make public or
otherwise release information on an individual contained in the
database if the information is protected from disclosure or release
as to the requesting agency by state or federal law or regulation.
(b) The officials and authorities to whom pupil records are
disclosed pursuant to subdivision (e) of Section 48902 and
subparagraph (I) of paragraph (1) of subdivision (a) shall certify in
writing to the disclosing school district that the information shall
not be disclosed to another party, except as provided under the
federal Family Educational Rights and Privacy Act (20 U.S.C. Sec.
1232g) and state law, without the prior written consent of the parent
of the pupil or the person identified as the holder of the pupil's
(c) (1) A person or party who is not permitted access to pupil
records pursuant to subdivision (a) or (b) may request access to
pupil records as provided for in paragraph (2).
(2) A local educational agency or other person or party who has
received pupil records, or information from pupil records, may
release the records or information to a person or party identified in
paragraph (1) without the consent of the pupil's parent or guardian
pursuant to Section 99.31(b) of Title 34 of the Code of Federal
Regulations, if the records or information are deidentified, which
requires the removal of all personally identifiable information, if
the disclosing local educational agency or other person or party has
made a reasonable determination that a pupil's identity is not
personally identifiable, whether through single or multiple releases,
and has taken into account other pertinent reasonably available
Last modified: February 16, 2015