Retention of records - 25 Pa. Cons. Stat. § 1405

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     § 1405.  Retention of records.
        (a)  Computer lists.--Each commission shall preserve district
     registers for at least five years in the manner, form and time
     frame established by the department.
        (b)  Records.--
            (1)  The department and each commission shall preserve
        for two years and shall make available for public inspection
        and, where available, photocopying at a reasonable cost all
        records concerning the implementation of programs and
        activities conducted for the purposes of ensuring the
        accuracy and currency of official lists of registered
        electors except to the extent that the records relate to a
        declination to register to vote or to the identity of a voter
        registration agency through which any particular qualified
        elector is registered.
            (2)  The records preserved under paragraph (1) shall
        include lists of the names and addresses of all electors to
        whom notices described in section 1501 (relating to removal
        notices) are sent and information concerning whether or not
        the individual has responded to the notice as of the date
        that inspection of the record is made.
        (c)  Original and existing records.--After a commission is
     connected to the SURE system, the registration cards and
     applications utilized under this part, under the act of June 30,
     1995 (P.L.170, No.25), known as the Pennsylvania Voter
     Registration Act, under the former act of March 30, 1937
     (P.L.115, No.40), known as The First Class City Permanent
     Registration Act, or under the former act of April 29, 1937
     (P.L.487, No.115), known as The Permanent Registration Act for
     Cities of the Second Class, Cities of the Second Class A, Cities
     of the Third Class, Boroughs, Towns, and Townships, shall be
     placed in alphabetical order by last name of the registered
     elector, indexed and kept at the office of the commission in a
     manner as to be properly safeguarded. They may not be removed
     from the office of the commission except upon order of a court
     of record. The commission shall safely retain all registration
     cards used in the registration of registered electors in
     accordance with regulations promulgated by the department.

Last modified: November 27, 2007