(a) (1) At his or her discretion, any state, county, or other official is authorized and empowered to turn over to the Arkansas History Commission, for permanent preservation, any official books, records, documents, original papers, and newspaper files not in current use in his or her office.
(2) When so surrendered, copies from the state, county, or other official's office shall be made and certified by the secretary of the commission upon the application of any person interested, which certification shall have the force and effect as if made by the officer originally in the custody of them, and for which the same fee shall be charged to be collected in advance.
(b) (1) All officers of this state and of its political subdivisions, as requested by the commission, shall make available for copying or photographing such of their records and other materials as the commission shall deem advisable for historical purposes.
(2) Before destroying or discarding outdated records, other than ephemeral materials, each officer shall advise the commission, in writing, of his or her intentions, and records that have a historical value, as determined by the commission, shall be given to the commission.
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