(a) All disbursements of water and sewer department funds, except those described in this section and as noted in ยง 14-237-107, are to be made by prenumbered checks drawn upon the bank account of that department.
(b) An electronic funds transfer may be used for payment of debts provided that:
(1) The person responsible for the disbursement maintains a ledger including without limitation the following information:
(A) The name and address of the entity receiving payment;
(B) The routing number of the bank in which the funds are held;
(C) The account number and the accounts clearinghouse trace number pertaining to the transfer; and
(D) The date and amount transferred; and
(2) Written consent for payment by electronic funds transfer is given by the entity to whom the transfer is made.
(c) The checks shall be of the form normally provided by commercial banking institutions and shall contain, as a minimum, the following information:
(1) Date of issue;
(2) Check number;
(3) Payee;
(4) Amount; and
(5) Signature of two (2) authorized disbursing officers of the department.
(d) Disbursements of department funds used for payment of salaries and wages of department officials and employees may be made by electronic funds transfer provided that the department employee or official responsible for disbursements maintains a ledger containing at least the:
(1) Name, address, and Social Security number of the employee receiving payment of salary or wages;
(2) Routing number of the bank in which the funds are held;
(3) Account number and the accounts clearinghouse trace number pertaining to the transfer; and
(4) Date and amount transferred and proof that the employee has been notified of direct deposit of his or her salary or wages by electronic funds transfer.
(e) Disbursements of department funds, other than for payments under subsections (b) and (d) of this section, may be made by electronic funds transfer provided that:
(1) The department's governing body may establish an electronic funds payment system directly into payees' accounts in financial institutions in payment of any account allowed against the department.
(2) As used in this subsection, departments opting for an electronic funds payment system shall establish an electronic payment method that provides for internal accounting controls and documentation for audit and accounting purposes.
(3) Each electronic payment method established under subdivision (e)(2) of this section shall be approved by the Legislative Joint Auditing Committee before implementation by the department.
(4) A single electronic funds payment may contain payments to multiple payees, appropriations, characters, or funds.
(f) A disbursement of department funds shall have adequate supporting documentation for the disbursement.
Section: Previous 14-237-102 14-237-103 14-237-104 14-237-105 14-237-106 14-237-107 14-237-108 14-237-109 14-237-110 14-237-111 14-237-112 14-237-113 NextLast modified: November 15, 2016