(a) (1) Municipalities shall establish a cash disbursements journal or electronic check register that shall indicate the date, payee, check number or transaction number, amount of each check written or transaction, and classification or general ledger account.
(2) The classifications of expenditures shall include the major type of expenditures by department, such as:
(A) Personal services;
(B) Supplies;
(C) Other services and charges;
(D) Capital outlay;
(E) Debt service; and
(F) Transfers out.
(b) (1) The cash disbursements journal shall be properly balanced and totaled monthly and on a year-to-date basis.
(2) The cash disbursements journal shall be reconciled monthly to total bank disbursements as indicated on the monthly bank statements.
(3) The electronic check register shall be posted to the general ledger at least monthly. The general ledger shall be reconciled monthly to total bank disbursements as indicated on the monthly bank statements.
Section: Previous 14-59-103 14-59-104 14-59-105 14-59-106 14-59-107 14-59-108 14-59-109 14-59-110 14-59-111 14-59-114 14-59-115 14-59-116 14-59-117 14-59-118 NextLast modified: November 15, 2016