New York Town Law Section 123 - Annual accounting by town officers and employees.

 123.  Annual accounting by town officers and employees. On or before
  the  twentieth  day  of  January  each  person, who as a town officer or
  employee received or disbursed any moneys in the previous  fiscal  year,
  shall  account with the town board for such moneys and shall produce all
  supporting books, records, receipts, warrants,  vouchers  and  cancelled
  checks  or  check  images  as authorized by section ninety-nine-b of the
  general municipal law. No member of the town board  shall  sit  as  such
  when any account in which he is interested is being audited.
In  addition,  the  town  board  shall  examine the criminal and civil
  dockets of each town justice and  shall  cause  to  be  entered  in  the
  minutes of its proceedings that such dockets have been duly examined and
  that  the  fines and fees therein shown to have been collected have been
  turned over to the proper officials as required by law.
Each town officer and employee, except a town justice, at the time  of
  submitting  his  books  and  records,  shall  file with the town board a
  statement in writing showing his  receipts  and  disbursements  for  the
  fiscal  year.  Such statement shall be in detail and shall be entered in
  the minutes of the meeting by the town clerk.
The provisions of this section requiring an annual accounting and  the
  submission  of  books  and records by all town officers and employees to
  the town board shall not apply to a town having a town comptroller,  nor
  to  a  town  which,  prior  to  the twentieth day of January, shall have
  engaged  the  services  of  a  certified  public  accountant  or  public
  accountant  to  make  an  annual audit to be completed within sixty days
  after the close of the town's fiscal year.
Notwithstanding anything herein contained,  the  town  board,  at  any
  time, may require any town officer or employee to submit to the board or
  to such certified public accountant or public accountant for examination
  his  books, dockets, records, receipts, warrants, vouchers and cancelled
  checks or check images as authorized by  section  ninety-nine-b  of  the
  general municipal law.

Last modified: February 3, 2019