- 5 -
for columns 2 through 5. Columns 6 through 23 have no preprinted
headings. The headings may be filled in, or “extended”, to
identify information entered in the underlying column with
respect to any check.
Generally, during the years in issue, checks to pay
Monterey’s expenses were written by secretaries. All checks were
recorded in the check register. Joseph signed those checks. As
the checks were written, entries were automatically made in
columns 2 through 5. Columns 6 through 23 (and the headings of
those columns) of the original pegboard remained blank until
1990, at which time, after the commencement of respondent’s
examination of the years in question, Joseph filled in the
headings to identify various categories of expenses, e.g.,
insurance, phone, and truck repairs, and made entries in the
appropriate column based on the check information on each line.
At that time, entries were made footing each column.
During the years in issue, secretaries made entries on the
reverse side of each sheet, to show checks written, deposits
made, and the resulting bank balance. Secretaries would collect
checks received by Monterey, total them, enter the total as a
deposit in the peg board, and deposit the checks in the bank.
Joseph reviewed all invoices to customers and checks received.
Monterey also kept vendor ledger cards, files of sales
invoices, and bank statements.
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Last modified: May 25, 2011