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accounting and/or clerical errors may have been made in compiling
the cattle records the Hoyt organization maintained, he asserted
the annual herd recap sheets were at least 95 percent accurate.
He explained the process by which the annual herd recap sheets
were prepared. According to Jay Hoyt, the Hoyt organization had
computerized its cattle records around 1985. During each year,
the cow hands and cattle managers maintained notebooks and other
papers containing pertinent information on individual cattle they
managed (country records). In general, in the fall the cattle
would be rounded up and brought to winter pasture. The cattle
managers near the end of the year would then submit these country
records on all the cattle to other Hoyt organization personnel to
have the information entered onto the Hoyt organization’s
computerized cattle record keeping system. From this information
that the cattle managers submitted, a cattle-breeding
partnership’s herd recap sheet for that year would be prepared.
Jay Hoyt related that the herd recap sheets for each year would
be prepared by the early part of the following year. He added
that once the data from the original country record source
documents had been entered, all of the country records were
typically destroyed, as it was no longer necessary to maintain
those documents because the information on them had been entered
into and was contained in the Hoyt organization’s computerized
records.
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