- 3 - expenses, as described in those policies, incurred for authorized business activity (allowable reasonable expenses). The allowable reasonable expenses included: Air transportation paid by the employee, hotel/lodging, ground transportation, employee meals, and business meals/entertainment. With respect to allowable reasonable expenses for ground transportation, the FedEx policies used the prevailing Internal Revenue Service (IRS) mileage rate (IRS standard mileage rate) as the basis for reimbursing employ- ees who used their personal vehicles for authorized business activity.4 The FedEx policies required management approval for all reimbursements for allowable reasonable expenses. In order to be reimbursed under the FedEx policies, FedEx Worldwide Services required employees, inter alia, to provide receipts, as follows: Original receipts are required for all travel and entertainment expenses of $10 or more. An original receipt is documentation prepared and given by the service provider. Receipts must include the date and dollar amount of the provided service. Receipts are subject to the following rules: • Original credit card receipts should be used to sub- stantiate expenses. Where credit card receipts are not available, a receipt prepared by the provider is suffi- cient if it bears the provider’s name, date, and ex- pense amount. • Receipts must not be altered. (Tips must be noted 4Under the FedEx policies, employees did not receive reim- bursement for gasoline expenses for personal vehicles used for authorized business activity or for mileage, parking fees, and tolls incurred in commuting to and from work.Page: Previous 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 Next
Last modified: May 25, 2011