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separately on the receipt.)
• Receipts completed by an employee will not be reim-
bursed and are subject to investigation for possible
falsification of Company records.
• Expense reports that are supported with copies of
receipts (instead of originals) must be accompanied by
a statement explaining why original receipts are not
available and that the employee has not previously
sought reimbursement for these expenses. This state-
ment must be signed by the employee and his manager and
attached to the expense report.
Employees must keep copies of all receipts and documenta-
tion.
The FedEx policies allowed employees to request exceptions
to such policies, as follows:
Requests for exceptions to any part of this policy must
be submitted by the responsible officer (vice presi-
dent/senior vice president) with his endorsement.
Supporting documentation must describe the circum-
stances, financial impact to the employee, any perfor-
mance improvement actions taken, and other relevant or
mitigating factors. Final approval is solely at the
discretion of the vice president/controller.
The FedEx policies authorized operating management to impose
stricter limits and guidelines than those prescribed in such
policies.
At certain times during 2001, the year at issue, the senior
management of FedEx imposed so-called travel freezes because of
budgetary concerns, about which it informed employees through
corporate-wide e-mails. During such travel freezes, allowable
reasonable expenses described in the FedEx policies were gener-
ally not reimbursable. However, if a vice president approved
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Last modified: May 25, 2011