Texas Government Code Title 6, Chapter 660 - Travel Expenses

SUBCHAPTER A GENERAL PROVISIONS

• Texas Section 660.001 - Short Title
  This chapter may be cited as the Travel Regulations Act. Added by Acts 1993, 73rd Leg., ch. 268, Sec. 1, eff. Sept. 1, 1993.
• Texas Section 660.002 - Definitions
  In this chapter: (1) "Appropriated funds" means funds appropriated under the General Appropriations Act. (2) "Board" means a board, commission, committee, council, governing body, or...
• Texas Section 660.003 - Applicability
  (a) This chapter, the General Appropriations Act, and the rules adopted by the comptroller under this chapter govern the procedures, amounts, timing, limits, required documentation,...
• Texas Section 660.004 - Travel Expenses Paid Or Reimbursed By Institutions Of Higher Education
  (a) This chapter does not apply to a travel expense to the extent an institution of higher education pays or reimburses the expense from institutional...
• Texas Section 660.005 - Maximum Travel Expenses
  The maximum amount a state agency spends for travel expenses during a fiscal year may not exceed any limitation on total agency travel expenses provided...
• Texas Section 660.006 - Travel Of Prospective State Employees
  (a) A state agency that provides advance authorization to a prospective state employee to visit the agency for an interview or other employment evaluation may:...
• Texas Section 660.007 - Conservation Of Funds
  (a) A state agency shall minimize the amount of travel expenses paid or reimbursed by the agency. The agency shall ensure that each travel arrangement...
• Texas Section 660.008 - Travel Expenses Incurred While On Leave
  A state agency may pay or reimburse a state employee for a travel expense the employee incurs while using personal or compensatory leave if: (1)...
• Texas Section 660.009 - Inability To Perform Official State Business
  A state agency may pay or reimburse a state employee for a travel expense the employee incurs as a result of attempting to conduct official...
• Texas Section 660.010 - Travel Expenses Incurred To Obtain Medical Care
  As additional compensation to a state employee, a state agency may pay or reimburse the employee for a travel expense the employee incurs while obtaining...
• Texas Section 660.011 - Travel Expenses Incurred To Attend Funeral
  As additional compensation to a state employee, a state agency may reimburse the employee for or pay a travel expense the employee incurs while attending...
• Texas Section 660.012 - Travel Expenses Incurred Returning To Designated Headquarters
  (a) A state agency that requires a state employee on personal or compensatory leave to return to the employee's designated headquarters from another location may...
• Texas Section 660.013 - Travel Expenses Incurred By Employees Of Other Agencies
  A state agency may pay or reimburse a travel expense incurred by another state agency's employee if the employee incurred the expense while providing services...
• Texas Section 660.014 - Payments To Credit Card Issuers And Travel Agents
  (a) If a state agency may directly pay a commercial lodging establishment or a commercial transportation company under this chapter, the agency may instead pay...
• Texas Section 660.015 - Cancellation Charges
  A state agency may pay or reimburse a state employee for a cancellation charge if: (1) the charge is incurred for a reason related to...
• Texas Section 660.016 - Prohibition Against Accepting Money Or Travel Expense Reimbursements From Certain Persons
  (a) Unless authorized by law, a state employee may not accept money for wages or for a travel expense reimbursement from a person that the...
• Texas Section 660.017 - Excess Reimbursements
  A state employee who receives a reimbursement for a travel expense that exceeds the amount the employee may receive under this chapter or the travel...
• Texas Section 660.018 - Multiple Advances Or Reimbursements For A Travel Expense
  A state employee may not accept a reimbursement or advance for a travel expense from more than one source. A state employee who anticipates receiving...

SUBCHAPTER B ADMINISTRATIVE PROVISIONS

• Texas Section 660.019 - Deadline For Reimbursing Expenses
  (a) Except as provided by Subsection (b), not later than the 45th day after the date a state employee submits a request for reimbursement of...
• Texas Section 660.021 - Rules
  The comptroller shall adopt rules for the effective and efficient administration of this chapter and the travel provisions of the General Appropriations Act. Added by...
• Texas Section 660.024 - Advance Approval For Certain International Travel
  (a) The chief administrator of a state agency must give advance written approval for any travel related to official state business for which a reimbursement...
• Texas Section 660.025 - Advance Payment Procedure
  (a) The comptroller by rule shall establish a procedure by which travel expense money may be advanced to a state employee. The procedures must be...
• Texas Section 660.027 - Vouchers
  (a) The comptroller may issue a warrant or initiate an electronic funds transfer to pay or reimburse a travel expense only if a state agency...
• Texas Section 660.028 - Audits
  (a) The comptroller shall audit a voucher either before or after the comptroller issues a warrant or initiates an electronic funds transfer in response to...
• Texas Section 660.029 - Knowledge Of Travel Procedures
  (a) A state agency shall instruct its state employees about this chapter, the travel provisions of the General Appropriations Act, and the rules adopted by...

SUBCHAPTER C TRANSPORTATION BY PERSONAL MOTOR VEHICLE

• Texas Section 660.030 - Examination Of Vouchers And Expense Reimbursement Forms
  (a) In this section, "travel expense" includes tuition and fees for training, seminars, and conferences. (b) The comptroller periodically shall examine the vouchers and other...
• Texas Section 660.041 - Reimbursement Requirement
  (a) A state employee is entitled to be reimbursed as provided by this subchapter for the employee's use of a personally owned or leased motor...
• Texas Section 660.042 - Amount Of Reimbursement
  A mileage reimbursement may not exceed the product of: (1) the applicable mileage reimbursement rate as established by the legislature in the travel provisions of...
• Texas Section 660.043 - Determination Of Reimbursable Mileage
  (a) The number of miles traveled that are eligible for reimbursement under this subchapter may not exceed the number of miles of the most cost-effective...

SUBCHAPTER D TRANSPORTATION BY PERSONAL AIRCRAFT

• Texas Section 660.044 - Use Of Single Motor Vehicle By Multiple Employees
  (a) If two, three, or four state employees who are employed by the same state agency travel on the same dates with the same itinerary...
• Texas Section 660.071 - Reimbursement Requirement
  A state employee, a key official, a member of a board, or a member of the legislature is entitled to be reimbursed as provided by...
• Texas Section 660.072 - Amount Of Reimbursement
  A reimbursement under this subchapter may not exceed the product of: (1) the aircraft mileage reimbursement rate established in the travel provisions of the General...
• Texas Section 660.073 - Aircraft Mileage Reimbursement Rate
  The travel provisions of the General Appropriations Act may establish different aircraft mileage rates: (1) for travel in: (A) a single-engine aircraft; (B) a twin-engine...
• Texas Section 660.074 - Group Travel
  (a) This section applies only if a key official, member of a board, or member of the legislature travels with another official or member in...

SUBCHAPTER E TRANSPORTATION BY RENTED OR PUBLIC CONVEYANCE

• Texas Section 660.075 - Aircraft Leased From Certain Persons
  A key official, member of a board, or member of the legislature is entitled to reimbursement under this subchapter for use of an aircraft leased...
• Texas Section 660.091 - General Provision
  A state agency shall pay as provided by this subchapter the expense of transporting a state employee by rented or public conveyance in the course...
• Texas Section 660.092 - Payment And Reimbursement Methods
  (a) A state agency may pay an expense under this subchapter by: (1) reimbursing the employee as provided by Subsection (b); (2) directly paying the...
• Texas Section 660.093 - Commercial Air Transportation
  The amount that a state agency pays or reimburses for a state employee to travel between points by commercial airline may not exceed the lowest...

SUBCHAPTER F MEAL, LODGING, AND INCIDENTAL EXPENSES

• Texas Section 660.094 - Limousine Transportation
  A state agency may pay for or reimburse a state employee for travel by limousine only if it is the least costly transportation available considering...
• Texas Section 660.111 - Reimbursement Requirement
  A state employee is entitled to be reimbursed as provided by this subchapter for a meal, lodging, or incidental expense incurred by the employee. Added...
• Texas Section 660.112 - Amount Of Reimbursement
  A reimbursement under this subchapter may not exceed: (1) the limits established by the travel provisions of the General Appropriations Act for meal and lodging...
• Texas Section 660.113 - Restricted Reimbursements
  (a) A state agency may not reimburse a state employee for a lodging expense incurred at a place that is not a commercial lodging establishment....
• Texas Section 660.114 - Direct Payments To Commercial Lodging Establishments
  (a) A state agency may request that a commercial lodging establishment bill the agency directly for a lodging expense. A state agency shall submit receipts...
• Texas Section 660.115 - Receipts
  (a) Except as provided by Subsections (b) and (c), a state employee who requests reimbursement for a lodging expense must submit a lodging receipt to...
• Texas Section 660.116 - Hotel Occupancy And Similar Taxes
  (a) A state employee is entitled to be reimbursed for a state, county, or local hotel occupancy tax or any similar tax imposed by a...
• Texas Section 660.117 - Apartment Or House Rental Expenses
  An apartment or house rental expense may be reimbursed or paid only if: (1) the purpose of the rental is the conservation of funds; and...

SUBCHAPTER G SPECIAL TRAVEL EXPENSE PROVISIONS

• Texas Section 660.118 - Incidental Expenses
  A state agency may reimburse a state employee for an incidental expense incurred by the employee only in accordance with rules adopted by the comptroller...
• Texas Section 660.141 - Reimbursement In Certain Circumstances Involving Lower Airfares
  The comptroller by rule shall allow extra travel time to be claimed for computation of reimbursable travel expenses if a state employee obtains an airfare...
• Texas Section 660.142 - Board Members
  This chapter applies to a payment or reimbursement of a travel expense incurred by a member of a board only if Subchapter C, Chapter 659,...
• Texas Section 660.143 - Travel By Persons With Disabilities
  (a) Notwithstanding any other provision of this chapter, a state agency may reimburse a state employee with a disability for attendant care and other necessary...
• Texas Section 660.144 - Death Of State Employees
  (a) A state agency may pay or reimburse the expense of preparing and transporting the remains and personal property of a state employee who dies...
• Texas Section 660.145 - Travel Expenses Of Threatened State Employees And Their Families
  (a) A state agency may pay or reimburse a travel expense incurred by a state employee who serves in a law enforcement, investigative, or similar...
• Texas Section 660.146 - Conflicts With Other Subchapters
  In the event of a conflict between this subchapter and another provision of this chapter, this subchapter controls. Added by Acts 1997, 75th Leg., ch....

SUBCHAPTER H TRAVEL BY CERTAIN PERSONS

• Texas Section 660.147 - Training Seminars
  (a) To reduce travel expenditures, each state agency shall use interactive television, video conference technology, and telephone conferences to the greatest extent possible. (b) A...
• Texas Section 660.201 - Applicability
  This subchapter applies to the extent it is inconsistent with or supplementary to a provision in another part of this chapter. Sections 660.003(e)(4) and (g)...
• Texas Section 660.202 - Members Of The Legislature
  (a) A member of the legislature is entitled to be reimbursed for meal, lodging, and incidental expenses incurred while traveling on legislative business or on...
• Texas Section 660.203 - Travel By Certain Officers And Employees
  (a) An individual is entitled to reimbursement for the actual expense of meals and lodging incurred while performing the duties of the individual's office or...
• Texas Section 660.2035 - Confidentiality Of Certain Peace Officer Vouchers; Quarterly Summaries
  (a) A voucher or other expense reimbursement form, and any receipt or other document supporting that voucher or other expense reimbursement form, that is submitted...
• Texas Section 660.204 - Travel By Legislative Employees
  A state employee employed by the legislature or an agency in the legislative branch of state government may be reimbursed for the actual expense of...
• Texas Section 660.205 - Representation Of State
  (a) A state employee who is designated by the governor to represent the state at a governmental meeting or conference held outside the state is...
• Texas Section 660.206 - Representation Of Certain Officers And Employees
  (a) A state employee who is designated by a member of the legislature, a judicial officer, a chief administrator of a state agency, the executive...
• Texas Section 660.207 - Aircraft Pilots
  An aircraft pilot who conveys state officers or employees on official business is entitled to reimbursement for the actual expense of meals and lodging on...
• Texas Section 660.208 - Advance Approval Required
  Reimbursement of actual expenses under Section 660.205 or 660.206 may not be made unless the chief administrator of the appropriate state agency gives advance written...
• Texas Section 660.209 - State Emergency Services Personnel
  (a) In this section, "emergency services personnel" includes firefighters, police officers and other peace officers, emergency medical technicians, emergency management personnel, and other individuals who...

Last modified: September 28, 2016